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Using Filter Rules

Filter rules allow you to manage your messages. These rules execute tasks complying with certain conditions you have set. GMX allows you to create up to 50 filter rules with up to 20 conditions each. You can edit these rules, create new rules based on a copy, sort the rules, and test if a rule is executed correctly.

Some options for selecting conditions are limited. Certain conditions may be selected only once.
1. In the menu bar, click the tool symbol Settings.





2. Select E-Mail > Filter Rules.





Create
To create a new filter rule, click New Filter Rule. In the window Create New Filter Rule, enter the conditions for the new filter rule.



Possible conditions are:
Condition Explanation
All new E-Mails This filter rule will be applied to every single e-mail that arrives on your GMX account. However, you can exclude single e-mails using another filter rule and the Do not apply task.
Sender The filter rule will be applied to all e-mails coming from a given e-mail address. See Matching Criteria for more information.
Subject The filter rule will be applied to all e-mails that match a given subject. See Matching Criteria for more information.
Recipient The filter rule will be applied to all e-mails with a given recipient address. See Matching Criteria for more information.
E-Mail Delivery Time Filter E-Mails according to their delivery date. This is useful to have e-mails forwarded during vacation.
Matching criteria
Whenever text needs to be specified as a condition, you can choose from the following:
contains The filter rule applies if the subject contains the string specified in the text field. It doesn't matter if there are other words before or after that string.
does not contain The filter rule applies to any e-mails that do not contain the string specified in the text field. It doesn't matter if there are other words before or after the string.
is The filter rule applies only if the e-mail's subject is exactly the same as specified in the text field. Any additional characters will cause the filter rule to not apply.
Under Execute the Following Tasks, you determine the tasks to be executed, and if one or all conditions apply.

These tasks are available:
Task Explanation
Do not apply any additional rules to these e-mails Use this filter rule to exclude the message from any filter rules that would otherwise apply.
Mark As Read The filtered message will be marked as read.
Delete Permanently Use this task to delete the filtered message permanently - the message will not be moved to trash.
Move to Folder Move the filtered message to another folder. You can select any of your folders from a drop down menu.
Copy to Folder Copy the filtered message to another folder. You can select any of your folders from a drop down menu.
Forward to Forward the filtered e-mail to another e-mail address. You can enter the address manually or choose from your address book by clicking the ... button.
Send Notification to A notification e-mail will be sent to another e-mail address. You can enter the address manually or choose from your address book by clicking the ... button.


You need to confirm any condition / task before adding a new one by clicking the  button.

Buttons


Save Condition

Close Condition without Saving

Edit Condition or Task

Delete Condition or Task



Edit
To edit a filter rule highlight it and click the Edit button, then proceed the same way as in Create.

Copy
To copy a filter rule, highlight it and click the Copy button. Click Edit to edit the copied filter rule.

Sort
If multiple filter rules exist, they are executed in serial order. To move one of the rules up or down, select the rule and click the or button.

Test
To test the validity of a filter rule, highlight it and click Test Filter Rule. Click Select Folder to apply the rule to a specific folder. A list of messages the filter rules apply to will be displayed.

Delete
To delete a filter rule, highlight it and click Delete. Holding down the Ctrl key allows you to simultaneously highlight multiple rules.