POP3/IMAP - Synchronize email via IMAP

Server Settings

IMAP allows you to access your inbox in real time with any e-mail program of your choice. Any actions (e.g. delete, move an email etc.) will be conducted directly on the server.

Many mail programs have difficulties linking the IMAP folders with the folders of your GMX Inbox because these programs use their own folder names which cannot be changed (e.g. "Trash" instead of "Deleted Items"). The email programs Apple Mail, Windows Live Mail and Thunderbird can link all folders.

Incoming:
Server: imap.gmx.com
Port: 993
Encryption: SSL
(If "SSL" is not available, you simply have to enable the "Encryption" function.)

Outgoing:
Server: mail.gmx.com
Port: 587
Encryption: STARTTLS
If "STARTTLS" is not available, please use the protocol "TLS". If this option is also not available simply activate "Encryption".

Apple Mail

The images used in this instruction were made on a Mac running Mac OS X Mountain Lion and Apple Mail 6.6. The images may differ from what you see on your computer.

1. Open Apple Mail. In the menu bar, click "Mail" and then "Preferences ...".

   

2. Open the tab "Accounts" and click the "+" icon.

   

3. Enter your name, GMX email address and password. Click on "Continue".

   

4. Hold the "Alt"-key and move your mouse, which will change the button from "Create" to "Continue". Then click on "Continue" to skip the standardized "POP" account settings.

   

5. Choose the server type "IMAP" and enter "imap.gmx.com" as server for incoming emails. Enter your email address and your GMX password as password. Click on "Continue".

   

6. Enter "mail.gmx.com" for the outgoing server and enable the checkboxes next to "Use only this server" and "Use Authentication". Then click "Continue".

   

7. Check all the information entered and check "Take account online". Click on "Create".

   

Connect the folders in Apple Mail with your GMX folders: Once you send an email through Apple Mail you will see the message in the sent folder in Apple Mail and your GMX account (www.gmx.com). The same will happen for draft and deleted messages in Apple Mail. These will appear in your webmail client in the same folders. We will now illustrate this with the "sent folder".

Click on the "Sent Items" folder (a). Select "Mailbox" (b), and then "Use This Mailbox for" (c) and select "Sent" (d).

Any additional folders can be allocated like this:

The folders in Apple Mail will now properly synchronize with your GMX webmail client.

Outlook 2010

The images used in this instruction were made on a PC running Windows 7 and Outlook 2010. The images may differ from what you see on your computer.

1. Click on "Add Account".

   

2. Select "Manually configure server settings or additional server types" and click on "Next".

   

3. Select "Internet E-mail" and click "Next".

   

4. Enter your name and email address. Select the account type "IMAP" and enter "imap.gmx.com" for the incoming mail server and "mail.gmx.com" for the outgoing mail server. Enter your email address as username. For security purposes we recommend that you do not save the password. Once you retrieve messages for the first time you will automatically be asked for your password. Uncheck "Test Account Settings by clicking the Next button" and click "More Settings...".

   

5. Select the tab "Outgoing Server". Check "My outgoing server (SMTP) requires authentication".

   

6. Select the tab "Advanced". Enter "993" next to "Incoming server (IMAP)" and "587" next to "Outgoing server (SMTP)". Select "SSL" and "TLS", respectively, as encrypted connection type (a). Click on "OK" (b) and afterwards on "Next" (c).

   

7. Click on "Finish".

   

Link your folders "Sent Items" and "Deleted Items" in Outlook 2010 with the associated folders in your GMX Inbox: If you send an email through Outlook 2010 you will see the message in both your Outlook and GMX webmail (www.gmx.com) sent folders. The same applies to deleted messages.

1. Once you have set up your IMAP account by clicking "Finish" you will be asked for your password automatically. Enter your GMX password and click "OK", to retrieve your GMX folders.

   

2. Click on "File", "Info" and then on "Account Settings".

   

3. Select your GMX IMAP account and choose "Change".

   

4. Click on "More Settings...".

   

5. Select the tab "Sent Items", mark "Save sent items in the following folder on the server:" and select the "Sent Items" folder.

   

6. Select the tab "Deleted Items", mark "Move deleted items to the following folder on the server:" and then select the "Trash" folder. Click on "OK" and afterwards on "Next".

   

7. Click on "Finish".

   

Your GMX folders will now be synchronized with Outlook 2010.

Outlook 2013

The images shown in this instruction were made on a PC running Windows 8 and Outlook 2013. The images may differ from what you see on your computer.

1. Click on "Add Account".

   

2. Select "Manual setup or additional server types" and click on "Next".

   

3. Select "POP or IMAP" and click on "Next".

   

4. Enter your name and email address. Select "IMAP" for the account type and enter "imap.gmx.com" as incoming server and "mail.gmx.com" as outgoing server. Enter your email address as username. For security purposes we recommend that you do not save the password. Once you retrieve messages for the first time you will automatically be asked for your password. Click on "More Settings...".

   

5. Select the tab "Outgoing Server". Check "My outgoing server (SMTP) requires authentication".

   

6. Select the tab "Advanced". Enter "993" next to "Incoming server (IMAP)" and "587" next to "Outgoing server (SMTP)". Select "SSL" and "TLS", respectively, as encrypted connection type (a). Click on "OK" (b) and afterwards on "Next" (c).

   

   Outlook 2013 will now test your account settings.

7. Click on "Finish".

   

Sent and deleted messages are saved locally in Outlook 2013: If you send an email through Outlook 2013, the sent message will only appear in the "Sent" folder of Outlook 2013 and not in your GMX webmail "Sent" folder. It is the same for deleted messages, they will only appear in the "Deleted messages" folder in Outlook 2013.

Windows Mail App

The images used in this instruction were made on a PC running Windows 8 and the Windows Mail App. The images may differ from what you see on your computer.

1. Move the mouse pointer to the bottom right corner of your screen, then move the mouse pointer up and select "Settings".

   

2. Click on "Accounts".

   

3. Click on "Add an account".

   

4. Click on "Other account".

   

5. Select "IMAP" and click on "Connect".

   

6. Enter your GMX email address and password. Click on "Show more details".

   
7. Enter the following:
   • Incoming (IMAP) email server: imap.gmx.com
   • Port: 993
   • Incoming server requires SSL: yes (check box)
   • Outgoing (SMTP) email server: mail.gmx.com
   • Port: 587
   • Outgoing server requires SSL: no (do not check box)
   
8. Click on "Connect".

Thunderbird

The images used in this instruction were made on a PC running Windows 7 and Thunderbird 16. The images may differ from what you see on your computer.

1. Click on "Create a new account"

   

2. Click on "Skip this and use my existing email".

   

3. Enter your name, email address and GMX password. Click on "Continue". For security purposes we recommend that you do not save the password. Once you retrieve messages for the first time you will automatically be asked for your password.

   

4. Choose "IMAP" (Remote folders)" and click on "Done".

   

Linking the folders in Thunderbird with your GMX folders online: If you send emails through Thunderbird, the sent messages will appear in the "Sent" folder in your software as well as in your GMX webmail client (www.gmx.com). The same will happen for drafts and deleted messages.

1. Click "Get Mail" to retrieve your folders. Enter your password and click "OK".

   

2. Click on your GMX Account with the right mouse button (a), to open the context menu. Click on "Settings" with the left mouse button (b). Click on "Server Settings" (c). Select the folder "Trash". (d).

   

3. Click on "Copies & Folder" (a). First choose "Other:" and then the folder "Sent" in your GMX webmail client (b). For drafts, first choose "Other:" and then "Templates" in your GMX webmail client (c). Click "OK" afterwards (d).

   

Your GMX Folders will now be synchronized with Thunderbird.

Windows Live Mail

The images used in this instruction were made on a PC running Windows 7 and Windows Live Mail 2012. The images may differ from what you see on your computer.

1. Select "Accounts" and then "Email".

   

2. Enter your email address. Uncheck "Remember this password". For security purposes we do not recommend that you save your password. Once you retrieve messages for the first time you will automatically be asked for your password. Check "Manually configure server settings or additional server types". Click on "Next".

   

3. Choose the server type "IMAP" and enter the server address "imap.gmx.com". Check "Requires secure connection (SSL)". Select the authentication method "Clear text" and enter your email address as username. Enter the server address "mail.gmx.com" for the outgoing server and check both "Requires a secure connection (SSL)" and "Requires authentication". Click on "Next".

   

4. Click on "Finish".

   

5. Enter your GMX password and click "OK", to have your GMX folders shown in Windows Live Mail.

   

Linking your Windows Live Mail folders with your GMX folders: When you send out an email with Windows Live Mail, the message will be shown in the "Sent" folder in Live Mail as well as in your GMX webmail client (www.gmx.com). The same will happen for your daft and sent messages.

Click on your GMX account with your right mouse button (a), to open the context menu. Click on "Properties" with the left mouse button (b). Select the tab "IMAP" and enter the names of the GMX IMAP Folders (c). Click on "Apply" (d) and "OK" (e).

Your GMX folders are now synchronized with Windows Live Mail.